Selection Criteria: As established by By-Laws, Article Three, Section 2, the President shall be elected by the Board of Governors to serve three years.

Responsibilities:

1. Preside at all Board of Governor meetings, using Roberts Rules of Order as a standard. The President may appoint, at his discretion and to serve at the pleasure of the President, a Parliamentarian whose sole job will be to have knowledge of Roberts Rules of Order and, as such, advise the President and Board of Governors of such rules during meetings of the Board.

2. In the absence of the Secretary, appoint an acting recording secretary for any Board of Governors meetings.

3. Provide direction and supervision to all officers of the Company. Insure the actions of officers do not conflict with the By-Laws or the dictates of the Board. In this “watch dog” function the President represents all members of the Company and especially the Board of Governors, and the President must not hesitate to report all inappropriate actions.

4. Preside at the Annual Meeting and Company banquet.

5. Chair and be a voting member of the Executive Committee and determine when that committee shall meet and what business shall be brought before it. The Executive Committee shall consist of the Vice Presidents, the Treasurer, the Administrator, and the President.

6. Provide a report at each Board of Governors meeting regarding actions of the Executive Committee and affairs of the Company. Make recommendations to the Board of Governors regarding Executive Committee follow-up actions.

7. Answer letters received from members or referred to the President by the Administrator or other officers. Maintain files of such correspondence and other Company records and turn these files over to the Administrator at regular intervals, but, as a minimum, within 2 months of completing office.

8. Appoint committee chairs and members, subject to approval of a majority of the Board of Governors.

9. Provide reports to the Governors between their meetings concerning any pressing, important, or extraordinary matters, or at the request of a majority of the Board of Governors.

10. Receive recommendations from the Secretary regarding, and appoint members to, a committee to count ballots for Governor’s elections and By-Law Amendments.

11. Provide a report to the Board of Governors within 3 weeks of annual election results.

12. Serve as financial watchman for the Company. Issues and reports of the Treasurer will be sought and considered while performing this role. Should the Company appear to not be financially solvent, the president shall notify the Board of Governors immediately.

13. Conduct fund raising and work to obtain donations to support the Company.

14. Announce the deaths of Founders, Governors, Officers, or other prominent members by a letter to the Governors, chapter chairmen and an article for the Newsletter or the Journal.

15. During the first year in office, visit Company headquarters.

16. With the assistance of the Vice President for Administration, chair an annual meeting to which all area chapter chairs are invited. The purpose of this meeting is to strengthen the Company by close and harmonious mutual support between each chapter and the Company as a whole. The President will take suggestions arising from this meeting to the Board of Governors in a timely manner.

17. Meet periodically with area chapters, when possible. If this is not possible, the President should make every effort to meet with area chapter officers during visits to these areas.

18. Work with the Chairman of the Fellowship Committee as the committee prepares the citations to be read at the annual dinner.

19. Send letters of congratulations to new members and to newly elected Fellows.

20. Serve as spokesman for the Governors when any member is terminated for cause.

21. Serve as spokesman for the Governors when any member is reprimanded for actions not in the best interest of the Company.

22. Maintain records of actions taken under items 19 and 20 and file them with other records noted in item 7.

23. Prepare special citations such as for Distinguished Service Awards and other special recognitions.

24. Make reports to the general membership at each annual meeting and, when appropriate, in the Journal or Newsletter.

25. Develop concepts for new activities and submit same to the Governors for approval.

Time Commitment:
The president should be prepared to spend a minimum of 5 hours per week on this position, as well as attend two annual meetings at his/her own expense.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: As established by By-Laws, Article Three, Section 2, the Vice President for Administration shall be elected by the Board of Governors to serve three years.

Supervision: The Vice President for Administration receives direction from the President, in the absence of specific direction from the Board of Governors.

Responsibilities:

1. Assume the office of President should he/she die, resign, or be unable to carry out his/her duties.

2. Attend all Board of Governors meetings.

3. Provide reports concerning all areas of responsibilities at Board of Governors meetings.

4. Recruit chairpersons to host annual meetings.

5. Recruit chairmen/women to host fall meetings, or act as host, whether a Fellows meeting or only a Board of Governor’s meeting.

6. Provide oversight and direction to annual meeting chairpersons.

7. Work with and support the Museum Committee.

8. Work with and advise the Administrator. This includes providing general policy guidance for the conduct of Company administrative activities, assisting in resolving any conflicts involving established business procedures used in the conduct of Company affairs and publications, and generally helping with all Company administrative activities.

9. Provide administrative guidelines of the Fellowship program to Fellowship Committee chairpersons.

10. Be a voting member of the Executive Committee.

11. Assist the Administrator at the annual meeting with the Miller Award, the silent auction, and the operation of the Sutler’s Store.

12. Answer letters received from members or referred from the President or Administrator concerning job responsibilities. Maintain files of such correspondence and turn these files over to the Administrator at regular intervals, but, as a minimum, within 2 months of completing each term in office.

13. Maintain liaison with chairpersons of all area chapters. Advise the President of the results. Communicate any member/chapter concerns to the Board of Governors and see that responses are forwarded to the appropriate parties.

14. Assist host group at annual meetings.

15. Perform other duties as assigned by the President or by action of the Board of Governors.

Time Commitment:
The vice president should be prepared to spend a minimum of ten hours per month on this position, as well as attend two annual meetings at his/her own expense.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: The Vice President for Membership will be elected by the Board of Governors to serve three years.

Supervision: The Vice President for Membership receives direction from the President in the absence of specific direction from the Board of Governors.

Responsibilities:

1. Attend all Board of Governors meetings.

2. Provide reports concerning all areas of responsibility at Board of Governor meetings.

3. Oversee all awards committees.

4. Work with the Administrator, Treasurer, and other Vice Presidents, as necessary, for the harmonious and efficient operation of the CMH.

5. Receive from the Administrator all recommendations received from the membership regarding awards, except those for Fellowships.

6. Chair all committees regarding writing and MUIA awards of the Company. Bring recommendations for such awards to the Board of Governors for approval. All such actions will be fully coordinated with the Vice President for Publications, who automatically is a member of all such committees.

7. Excluding Fellowship recognition and Distinguished Service Awards, chair committees for all other awards as created by the Board of Governors. Bring recommendations for such awards to the Board of Governors for approval.

8. Answer letters received from members or referred from the President or Administrator concerning job responsibilities. Maintain files of such correspondence and turn these files over to the Administrator at regular intervals, but as a minimum, within 2 months of completing each term in office.

9. Provide advice on membership and development matters to the Executive Committee.

10. Be a voting member of the Executive Committee.

11. Perform other duties as assigned by the President or by action of the Board of Governors.

Time Commitment:
The vice president should be prepared to spend a minimum of ten hours per month on this position, as well as attend two annual meetings at his/her own expense

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: As established by By-Laws, Article Three, Section 2, the Vice President for Publications shall be elected by the Board of Governors to serve three years.

Supervision: The Vice President for Publications receives direction from the President in the absence of specific direction from the Board of Governors.

Responsibilities:

1. Nominate to the Board of Governors, and provide direction to, the Journal Editor, MUIA Editor, Music Editor, Dispatch Editor, and Electronic Editor.

2. In the event of the death, unexpected resignation, or incapacity of any editor, appoint an acting editor until approval of the Board of Governors may be obtained.

3. Provide reports concerning all areas of responsibility at Board of Governor meetings.

4. Brings issues to Board of Governors concerning all Company publications. This may include, but is not limited to, determining reasons for missing publication deadlines, issues with any or all of the various editorial staffs, and cooperation among the editorial staffs, the Administrator, the Treasurer and any other Company members.

5. Lead efforts to resolve problems and difficulties relating to Company publications.

6. Maintain liaison with all editors and assistant editors and through this act as a bridge among the editors and the Administrator regarding publications.

7. Be a voting member of the Executive Committee.

8. Establish committees to review draft works submitted for possible Company sponsorship and see that reports recommending for or against sponsorship are written and forwarded to the Board of Governors or the Executive Committee for approval in a timely manner.

9. Answer letters received from members or referred from the President or Administrator concerning publications and other job responsibilities. Maintain files of such correspondence and turn these files over to the Administrator at regular intervals, but, as a minimum, within 2 months of completing each term in office.

10. Perform other duties as assigned by the President or by action of the Board of Governors.

Time Commitment:
The vice president should be prepared to spend a minimum of ten hours per month on this position, as well as attend two annual meetings at his/her own expense.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: As established by By-Laws, Article Three, Section 2, the Treasurer shall be elected by the Board of Governors to serve three years.

Supervision: The Treasurer reports to President for routine matters and carries out the direction of the Board of Governors.

Responsibilities:

1. Provide guidance and oversight to the Administrator/Assistant Treasurer regarding fiscal matters.

2. Sign checks in place of the Administrator, as needed. Sign all checks payable to the Administrator and cosign with the Administrator or President all checks of $5,000 or greater.

3. Review all CMH accounts annually, including a balance sheet provided by the Administrator.

4. Review all audits.

5. Annually provide a report to the Board of Governors regarding the Company’s financial status.

6. Recommend to the Board of Governors when formal audits or financial reviews should be conducted.

7. Comment on budgets and financial matters brought before the Board of Governors.

8. Answer letters received from members or referred from the President or Administrator concerning financial transactions, CMH financial status, and others relating to job responsibilities. Maintain files of such correspondence and turn these files over to the Administrator at regular intervals, but, as a minimum, within 2 months of completing each term in office.

9. Should the Company appear to not be financially solvent, the Treasurer shall notify the President and Administrator immediately.

10. Provide advice on financial matters to the Executive Committee.

11. Be a voting member of the Executive Committee.

12. Select an accountant to prepare the CMH tax return and obtain all necessary financial documents and reports for the accountant from the administrator/assistant treasurer.

13. Prepare a budget for each year to be presented to the Board at the fall meeting.

Time Commitment:
The treasurer should be prepared to spend a minimum of 5 hours per month on this position, as well as attend two annual meetings at his/her own expense.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: As established by By-Laws, Article Three, Section 2, the Administrator shall be elected by the Board of Governors and serve at their pleasure.

Supervision: The Administrator is ultimately responsible to the Board of Governors. When the Board of Governors is not in session the President, who may seek guidance from other officers and Board of Governors members, provides direction to the Administrator.

Responsibilities:

1. Serve as assistant treasurer.

2. Process membership applications.

3. Collect dues and handle routine financial matters, including paying bills.

4. Handle routine correspondence.

5. Provide current, accurate, and complete reports to the Board of Governors and Company officers. This will include reports to the Board of Governors at each of their meetings.

6. Attend Board of Governors meetings and at these meetings present reports and recommendations regarding efficient administration of the Company.

7. Organize, maintain, and protect all records of the Company including, but not limited to, minutes of all board meetings, records of all members and subscribing institutions (past and present), financial statements and supporting documents, and back issues of the Journal and MUIA plates.

8. Forward recommendations and copies of communications regarding awards to the chairperson of the Fellowship Committee or the Director of Membership and Development.

9. Prepare Fellowship and all award certificates as approved by the Board of Governors.

10. Request and receive information from all editors during budget preparation.

11. All matters regarding preparation of the annual budget will be shared with the Treasurer prior to presentation of the annual budget to the Board.

12. Should the Company appear to not be financially solvent, the Administrator shall notify the Treasurer and President immediately.

13. Operate the Sutler’s Store and conduct the silent auction at the annual meeting.

14. Maintain inventories of Sutler’s Store objects, MUIA plates, and back issues of the Journal. The administrator will set prices for all of these objects with reduced prices for CMH members (although the board my override and set selected prices.)

15. Select Company members to review books, and forward books to those selected.

16. Maintain and keep available, for use and for historical reference, files concerning membership, minutes from Board of Governor meetings, financial records, correspondence, publications agreements, and files turned over to the Administrator from other Company officers.

17. Support the Chairman of the Fellowship Committee and of other special committees and the President in preparing citations and recognitions to be presented at the annual dinner.

18. Assist host group at annual meetings.

19. Serve as a non-voting member of the Executive Committee.

20. Provide to the treasurer, in a timely manner, all material requested for the filing of CMH tax returns.

21. Perform other duties as assigned by the President, Vice President for Administration, or by action of the Board of Governors.

22. Notify editors and other persons affected by decisions of the Board of Governors of these decisions.

Time Commitment:
The administrator should be prepared to spend 40 hours per week on this position, as well as attend two annual meetings.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: As established by By-Laws, Article Three, Section 2, the Secretary shall be elected by the Board of Governors to serve three years.

Supervision: The Secretary reports to the President.

Responsibilities:

1. Attend and accurately record detailed minutes at all Board of Governors meetings to fully reflect the Board’s transactions and distribute draft minutes to all Board of Governors members and officers within 30 days of the meeting’s end.

2. Present, for final correction and approval at the next following Board of Governors meeting, those draft minutes previously distributed and corrected under the first responsibility. Make corrections, additions, and deletions at the direction of the Board of Governors, and, within tens days of these corrections, present them to the Administrator for safekeeping.

3. Refer correspondence to the Administrator.

4. Recommend to the President, potential members of a committee to count ballots for Board of Governors membership and for By-Law Amendment elections.

5. Receive and collect ballots for Board of Governors and By-Law Amendment elections, and hold them securely until counted. These ballots are not to be opened, examined, or counted until witnessed by the Administrator and the President or his/her appointed representative(s).

6. On a day selected by the President, assist in counting ballots, and verify such count, for Board of Governors elections and By-Law Amendments.

Time Commitment:
The secretary should be prepared to spend a minimum of five hours per month on this position, as well as attend two annual meetings at his/her own expense.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: The Journal Editor shall be elected by the Board of Governors and serves at their pleasure. Should a Journal Editor resign or die, the Vice President for Publications will appoint an acting Journal Editor who will serve as such until the next regular Board of Governors meeting.

Supervision: The Journal Editor reports to the Vice President for Publications. Any decision made by the Vice President for Publications may be appealed directly to the President.

Responsibilities:

1. Appoint assistant Journal editors and define their duties and titles, as required. Any appointment or definition of duties may be overridden by the Board of Governors.

2. Edit the CMH Journal and prepare for publishing quarterly.

3. Provide current, accurate, and complete data to the Administrator and the Vice President for Publications allowing both to provide reports to the President and Board of Governors.

4. Cooperate fully with the Administrator regarding shipping and preparation for shipping of the material prepared by the editorial staff.

5. Secure signed copies of publications agreements from authors of journal articles, signing two copies of each as Editor MC&H; one for the author, and the other for the permanent CMH record. The MC&H Editor will forward all publications agreements signed by himself and the authors to the Administrator.

6. Answer letters received from members or referred from the President, Vice President for Publications, or Administrator. Maintain files of such correspondence and turn these files over to the Administrator at regular intervals, but as a minimum annually.

7. Provide notice of resignation six month in advance.

Time Commitment:
The editor should be prepared to spend a minimum of 40 hours per month on this position.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: The Military Uniforms in America (MUIA) Editor shall be elected by the Board of Governors and serves at their pleasure. Should the MUIA Editor resign or die, the Vice President for Publications will appoint an acting MUIA Editor who will serve as such until the next regular Board of Governors meeting.

Supervision: The MUIA Editor reports to the Vice President for Publications. Any decision made by the Vice President for Publications may be appealed directly to the President.

Responsibilities:

1. Appoint assistant editors and define their duties and titles, as required. Any appointment or definition of duties may be overridden by the Board of Governors.

2. Oversee and work closely with artists and authors creating MUIA plates and strive to assign plate numbers no later than 1 October of the year preceding the publication of each annual series.

3. Coordinate and work with the Administrator, artists, and graphics editors(s) to insure that the required plates are available to MUIA subscribers annually.

4. Coordinate and work with the Electronics Editor in establishing a “Reserved List” of plate subjects to be posted on the CMH website, and ensuring that is accurate and current.

5. Edit MUIA plates and text.

6. Coordinate with the Journal Editor and the editor’s staff matters regarding publication of black and white versions of plates and texts to accompany plates in MC&H.

7. Provide current, accurate, and complete data to the Administrator and the Vice President for Publications allowing both to provide reports to the President and Board of Governors.

8. Answer queries received from members or referred from the President, Vice President for Publications, or Administrator. Maintain files of such correspondence and turn these files over to the Administrator at regular intervals, but as a minimum annually.

9. Secure signed copies of publications agreements from artists and text writers for each plate and plate text, signing two copies of each as Editor MUIA; one for the artist or text writer, and the other for the permanent CMH record. The MUIA Editor will forward all publications agreements signed by himself, artists, and text writers to the Administrator.

10. Provide notice of resignation six month in advance.

Time Commitment:
The editor should be prepared to spend a minimum of 10 hours per month on this position.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: The Dispatch Editor shall be elected by the Board of Governors and serves at their pleasure. Should a Dispatch Editor resign or die, the Vice President for Publications will appoint an acting Dispatch Editor who will serve as such until the next regular Board of Governors meeting.

Supervision: The Dispatch Editor reports to the Vice President for Publications. Any decision made by the Vice President for Publications may be appealed directly to the President.

Responsibilities:

1. Appoint assistant editors and define their duties and titles as required. Any appointment or definition of duties may be overridden by the Board of Governors.

2. Electronically publishes the Company Dispatch quarterly.

3. Provide current, accurate, and complete data to the Administrator and the Vice President for Publications allowing both to provide reports to the President and Board of Governors.

4. Provide notice of resignation six month in advance.

Time Commitment:
The editor should be prepared to spend a minimum of 20 hours per month on this position.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004

Selection Criteria: The Electronic Editor shall be elected by the Board of Governors and serves at their pleasure. Should an Electronic Editor resign or die, the Vice President for Publications will appoint an acting Electronic Editor who will serve as such until the next regular Board of Governors meeting.

Supervision: The Electronic Editor reports to the Vice President for Publications. Any decision made by the Vice President for Publications may be appealed directly to the President.

Responsibilities:

1. Appoint assistant editors and define their duties and titles as required. Any appointment or definition of duties may be overridden by the Board of Governors.

2. Maintain the CMH web page and associated areas such as members forum.

3. Provide current, accurate, and complete data to the Administrator and the Vice President for Publications allowing both to provide reports to the President and Board of Governors.

4. Provide notice of resignation six month in advance.

Time Commitment: The editor should be prepared to commit a minimum of forty hours per month to this position.

I fully understand and accept the responsibilities of this position.

Signed:__________________________________________

Updated 11/13/2004